Quakers and Business Group (Q&B) Privacy Policy
July 2024 – Version 4.0
Quakers and Business Group is registered as a Charitable Incorporated Organisation, No: 1157008, at 18 Longford Road West, Stockport SK5 6ET..
We are registered with the Information Commissioner's Office, No: ZA125677, and we act as a data controller when we collect personal data from applicant members, our members, news recipients and customers of products and services.
We collect this data in the legitimate interests of supporting our charitable work. We will also ask for consent for data processing where appropriate. When we ask for personal data we will advise how we intend to manage it and what measures we will take to ensure its security.
We will ensure that all personal data supplied is held in accordance with EU General Data Protection Regulation and UK Data Protection legislation.
Q&B collects personal data during these processes:
- New Member Joining
- Membership Renewal
- News Emails Only
- Contact Us
- Event Registration
We collect this data from applicant members, our members, customers and enquirers, so that we can manage and administrate:
- Membership applications
- Membership renewals
- Claiming Gift Aid
- Registering news recipients
- Enquiries for support, products or services
- Registering event attendees
- Contacting members and news recipients to pass on information about our work or other information we think of value
- Pastoral care through eldership and oversight
- Fundraising
When we ask for personal data we will outline how we will use and manage it and, where appropriate, ask for consent to do so. Some personal data may be viewed by other members of Q&B and this is clearly marked beside each field during membership application. The membership application process offers the option to opt-in to our mailing list – which can be withdrawn from at any time.
Appropriate officers of Q&B may view all personal data and make contact for the purposes of administering membership. We store personal data in two places: in a Whitefuse based membership database and in a Microsoft Cloud based database.
We will not use personal data for other purposes without seeking permission, and we will not keep information for longer than necessary:
- We will delete personal data from both Whitefuse and Microsoft as soon as possible following termination of membership. We would aim to do this within one month.
- Personal data will automatically be deleted from Whitefuse and Microsoft where a contact unsubscribes themselves from broadcast services and will also be deleted where opt-out is made through the membership system.
- Those registering to attend an event will be added to an event-specific list in Whitefuse and Microsoft, which we will delete one year after the event.
We will never sell or pass your data to third parties.
Personal data is collected and stored securely subject to appropriate security measures and is protected against misuse. It is held in electronic form on secure servers operated by web hosting services providers, and web service providers. We occasionally use third party web service providers to support registering event attendees, such as Eventbrite.
Our website may from time to time use cookies, which are text files stored on a user’s computer that are accessible only to the websites which create them. For more information please see our Cookie Policy at http://qandb.org/cookies, which covers Cookies, First Party Cookies such as Google Analytics, and Third Party Cookies such as used by Twitter.
Our website contains links to websites operated by third parties under different privacy policies. Following those links and leaving our website mean this policy will no longer apply.
Any changes we may make to this Privacy Policy in the future will be posted on this page and, where appropriate, notified by email.
We will review and update this policy in line with best practice and changes in legislation. We will always have an up-to-date version of the policy on this page or clearly signpost its location on the site under ‘Privacy’.
The Information Commissioner’s Office sets out your data protection rights at www.ico.org.uk
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
If you have any queries, or wish to make a subject access request to view your personal data held by us, or wish to withdraw permission for use of your data or to update the data we hold for you, please contact [email protected]
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at [email protected]
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
