Quakers and Business Group is registered as a Charitable Incorporated Organisation, No: 1157008, at Unit 12272, PO Box 7169, Poole, BH15 9EL.
We are registered with the Information Commissioner's Office, No: ZA125677, and we act as data controller when we collect personal data from our members, news recipients and customers of products and services.
We collect this data in the legitimate interests of supporting our charitable work. We will also ask for consent for data processing where appropriate. When we ask for personal data we will inform you of how we intend to manage it and what measures we will take to ensure its security.
We will ensure that all personal data supplied is held in accordance with EU General Data Protection Regulation and UK Data Protection legislation.
Q&B collects personal data during these processes:
- New Member Joining
- Membership Renewal
- News Emails Only
- Contact Us
- Event Registration
We collect this data from our members, membership applicants, customers and enquirers, so that we can manage and administrate:
- Membership applications
- Membership renewals
- Claiming Gift Aid
- Registering news recipients
- Enquiries for support, products or services
- Registering event attendees
- Contacting members and news recipients to pass on information about our work or other information we think of value
- Pastoral care through eldership and oversight
When we ask for personal data we will outline how we will use and manage it and, where appropriate, ask for your consent to do so. Some personal data may be viewed by other members of Q&B, and is clearly marked beside each field during membership application. During membership application you will be asked to opt-in to our mailing list, from which you can opt-out at any time.
Appropriate officers of Q&B may view all your personal data and contact you for the purpose of administering membership. We store your personal data in two places: All your data in a Joomla based membership database, and a subset in MailChimp, a marketing automation platform.
We will not use personal data for other purposes without asking your permission, and we will not keep information for longer than necessary:
- We will delete your personal data from both Joomla and MailChimp as soon as possible after you cease to be a member. We would aim to do this within one month.
- Your personal data will automatically be deleted from MailChimp if you unsubscribe from that service, and we will delete it if you opt-out through your membership profile.
- If you register to attend an event, you will be added to an event specific list in MailChimp, which we will delete one year after the event.
We will never sell or pass your data to third parties.
Personal data is collected and stored securely subject to appropriate security measures and is protected against misuse. It is held in electronic form on secure servers operated by web hosting services providers, and web service providers. We occasionally use third party web service providers to support registering event attendees, such as Eventbrite.
Our website contains links to websites operated by third parties under different privacy policies. Should you choose one of those links, you will be leaving our site and this policy will no longer apply.
We will review and update this policy in line with best practice and changes in legislation. We will always have an up-to-date version of the policy on this page or clearly signpost its location on the site under ‘Privacy’.
If you have any queries, or wish to make a subject access request to view your personal data held by us, or wish to withdraw permission for use of your data or to update the data we hold for you, please contact our Clerk.